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Timer for your business

CRM, automation and AI for marketing and creative agencies.

Timer runs a marketing or creative agency on one system: CRM, proposals, sign-offs, retainers and invoices, with AI that remembers every client promise.

01 For agencies

What is the right agency management software for a marketing or creative agency?

Timer is agency management software that runs a marketing or creative agency on one system: a built-in CRM, proposals, e-signatures, client approvals, projects, retainers and invoices, all on one memory of every client. Pallas, Timer's AI, works across all of it and drafts the next step for a person to approve.

Most agencies run new business, delivery, retainers and invoices in separate tools, with the owner as the glue between them. In Timer the pitch knows the brief, the brief knows the signed scope, and the invoice knows the sign-off.

WINNew clients, already qualifiedProspecting finds, checks and scores companies that fit your agency before anyone spends an hour on a call.
PITCHProposals from your own workPallas drafts from your rates, past campaigns and discovery notes. You approve and send.
SIGNScope signed and datedDeliverables and revision rounds go on record, attached to the client.
DELIVERProjects that know the briefProjects, Tasks and Approvals carry it from kickoff to final artwork.
BILLInvoices tied to sign-offThe invoice goes out when the work is approved, and the follow-up happens whether or not anyone remembers.
REMEMBEREvery promise on the clientCalls, emails, WhatsApp threads and meetings land on one record that belongs to the agency.

02 A day at the agency

What does a Tuesday at an agency look like on Timer?

On Timer, every moment of an agency Tuesday lands on the client it belongs to: the kickoff, the deck with five reviewers, the extra request and the finished work each leave a record and a next step. Nothing waits for the owner to remember it.

08:45The morning briefPallas lists what needs you: two concepts waiting on the client, a retainer near its monthly scope, an invoice twelve days late.
10:00Kickoff callMeetings transcribes it. The brief, the launch date and the revision rounds you promised land on the client, each with an owner.
11:30Five reviewers, one deckApprovals keeps every comment on its version and records who signed off, and when.
14:10One more thingThe client asks for six extra social posts. Pallas sees they fall outside the signed scope and drafts a change order at your rates.
16:20Final artwork approvedThe sign-off starts a Flow: the milestone invoice goes out and a payment reminder is scheduled.
17:30New businessProspecting returns companies that look like your strongest clients, and Pallas drafts a proposal from last year's winning pitch.

See how an agency runs this end to end in the agency case study.

03 CRM

Do I need a CRM for my marketing agency, or is a spreadsheet enough?

An agency needs more than a spreadsheet, because every client carries a pitch, a signed scope, approvals, a retainer and invoices. Timer's built-in CRM keeps all of it on one client record, so nothing is re-entered between new business and delivery.

What an agency CRM has to hold, in Timer
What the agency needsIn Timer
Leads, pipeline and deal valueIncluded
Discovery calls, transcribedIncluded
Proposals and statements of workIncluded
E-signatures and change ordersIncluded
Client approvals, by version and dateIncluded
Projects, tasks and deliverablesIncluded
Retainers, invoices and paymentsIncluded
Every email, call and WhatsApp threadIncluded

A sales CRM stops at the signature. An agency's work starts there.

04 Scope and sign-off

How do I stop scope creep and endless revision rounds?

Put the scope and the number of revision rounds in the signed proposal, then let the system keep count. Timer knows what each client signed, counts every round of changes, and drafts a change order the moment a request falls outside the scope.

01Scope on recordDeliverables and included rounds are signed and attached to the client, not buried in a thread.
02Rounds countedEach round of feedback is logged against its version, so the third round is a fact, not an argument.
03A sign-off that counts"Looks good" in an email is not approval. Approvals records who approved which version, and when.
04Change orders, drafted for youDrafted from your rates, approved by the account manager, signed by the client, added to the scope.

Scope creep is rarely one big request. It is ten small ones nobody wrote down.

05 Cash flow

How do I get agency clients to pay on time without chasing them?

Tie each invoice to the moment the work is approved. In Timer the invoice goes out when the client signs off, the reminder goes out whether or not anyone remembers, and you see what every client owes without opening a spreadsheet.

KICKOFFDeposit with the signatureThe deposit invoice leaves with the signed proposal, so work starts already paid for.
SIGN-OFFMilestones on approvalFinal artwork approved, invoice sent. Nobody has to notice the project finished.
RETAINERThe monthly fee, on the dayFlows sends the retainer invoice on the agreed date, next to what was delivered against it.
REMINDERSFollow-ups that stay politePallas drafts them in your tone. Approve each one, or let them run under your rules.
REPORTSPaid, open and late, per clientSo "profitable on paper, short of cash" stops being a mystery.

Before, the campaign wrapped in March and the invoice left in May. On Timer, the approval sends the invoice the same afternoon.

06 Handover

What happens to a client when the account manager leaves the agency?

On Timer the relationship stays with the agency. Every call, email, WhatsApp thread and promise sits on the client record with its source, so the new account manager inherits the whole history on day one.

01The promise made on a callTranscripts keep what was said: what was decided, who owns it, what happens next.
02The date moved in a messageA launch pushed back in a WhatsApp thread is on the client record, dated.
03A handover brief on requestPallas writes it from the record: open promises, pending approvals, unpaid invoices, each with its source.

Clients should belong to the agency, not to somebody's inbox.

07 AI and client data

How can a marketing agency use AI without risking client data?

Use AI that works from the agency's own records and keeps them private. Pallas, Timer's AI, drafts proposals, briefs, client reports and replies from what the agency already knows, while client data stays in the EU, isolated per organization and never used to train AI models.

01Drafts from your own factsProposals, recaps and monthly client updates written from your rates, past work and what the client said.
02Answers with their sourceAsk what was agreed on the spring campaign and Pallas shows where it came from.
03Nothing goes out without a yesPallas proposes, a person approves, and the agency decides what may run on its own.
04Every action on recordTimer Seal records every consequential action and who approved it.
05Yours to takeStored in the EU, isolated per organization, and exportable in full whenever you ask.

That is also your answer when a client asks how you use AI on their account. More on Trust.

08 Price

How much does Timer cost for an agency?

An agency runs on Timer Business Essential, from €200 a month for the agency. Billed monthly, with no contract.

Business Essential€200/moStarting price, for the whole agency: account managers, creatives, producers and finance on one memory of every client.

Get started and a person sets up the agency's account with you, whatever its size.

09 Getting started

How long does it take to move an agency onto Timer?

An agency can start on Timer the same day it connects its inbox and calendar. Timer builds the memory of your clients from the mail, calendar and files you already use, with nothing to migrate and nothing to tag.

01ConnectGmail, Outlook or any IMAP mail, Google Calendar or Apple Calendar, Google Drive, Slack, WhatsApp and Zoom.
02Keep your toolsTimer reads them as they are. Move work into its own apps when it suits you.
03Run one client end to endTake one retainer from proposal to signature, sign-off and paid invoice.
04Decide what runs on its ownSwitch on the Flows you trust, approve the rest, then add the next client.

Take one client from pitch to paid invoice

Connect your inbox and calendar today. Timer builds the client record from what you already have, and you decide what runs on its own.

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