Timer for your business

Real estate agency software: CRM, automation and AI.

Timer is real estate agency software: CRM, lead follow-up, e-signatures and commission invoices on one memory, with AI that drafts and agents approve.

01 What Timer does

What software does a real estate agency need?

A real estate agency needs a CRM, lead follow-up, e-signatures and commission invoicing that share one record of every buyer, seller and property. Timer runs all of it on one system, with Pallas, Timer's AI, drafting what your agents approve.

Built for agency owners whose business sits in a contacts list, a commission spreadsheet and a WhatsApp group nobody can search. Deals is the CRM and Flows is the automation. Business Essential, from €200 a month, no contract. See it in a brokerage: the real estate case study.

Timer for a real estate agency, at a glance
What an agency needs	In Timer
Portal, WhatsApp, email and web inquiries on one record	Included
CRM for buyers, sellers, properties and deals	Included
Follow-up that runs whether or not anyone remembers	Included
Viewings, with buyer feedback on the property	Included
Owner updates drafted from the week	Included
Listing agreements and offers by e-signature	Included
Commission invoices and payments	Included
Clients stay when an agent leaves	Included
AI that drafts, matches buyers and cites its source	Included
Price	Business Essential, from €200 a month for the agency
Setup and contract	Connect mail and calendar, nothing to migrate. Monthly, no contract, full export.

02 A Friday at the agency

What does a working day look like in a real estate agency that runs on Timer?

In a real estate agency on Timer, the night's inquiries are answered in draft before the office opens, every viewing starts with the buyer's history, and the commission invoice leaves the day the deed is signed.

08:30The night's inquiries, in draftAfter-hours portal and WhatsApp inquiries sit on the right buyer and property, each with a reply from Pallas for the agent on duty to approve.

10:00A viewing with the whole storyThe agent sees the buyer's real budget, the two apartments they turned down and why, and what was promised last time.

11:15Feedback while it is freshThe agent sends a two-question form from the car. The buyer's answers land on the property, in their own words.

14:00Deed signed, invoice outThe sale completes at the notary. The commission invoice goes out from the deal that afternoon, and is followed up until paid.

16:30Every owner hears from youPallas drafts each owner's weekly update from the viewings, feedback and offers. The agent changes a line and sends it.

18:00No promise left open"I will send you the floor plan on Monday", written in an email, becomes a task with a date and an owner. On Monday, it goes.

03 Leads

How do I stop leads from portals and WhatsApp falling through the cracks?

Timer puts every inquiry, from a portal, WhatsApp, email or your website, on one record with the buyer, the property and the agent who owns it. Pallas drafts the reply while the buyer is still looking at the listing, and Flows raises anything left unanswered.

01Every channel, one recordPortal inquiries arrive as the emails the portals already send you. WhatsApp and web forms land on the same person.

02A reply written from factsPallas drafts from the listing and the agent's calendar, with real viewing times to offer. The agent reads it and says yes.

03Follow-up on rules you setIn Flows: when an inquiry comes in, notify the agent on duty and create the task. No reply in two days? It is raised again.

Speed to lead is a habit until Friday afternoon. After that it has to be a system.

04 AI and GDPR

What can AI do for a real estate agency, and is it GDPR safe?

Pallas, Timer's AI, drafts replies, owner updates and listing descriptions from your agency's records, matches buyers to new listings and answers with its source. It is GDPR safe by design: a person approves everything that reaches a client, and your data stays in the EU, isolated to your agency, never used to train AI models.

DRAFTSWritten from your factsListing descriptions from the property's details, owner updates from the week. Never guesswork.

MATCHINGBuyers for a new listingPallas finds the buyers whose budget, area and must-haves fit, from what they told your agents.

ASKQuestions in your own words"What did we tell the owner of the riverside apartment about the price?" Answered from the record, with the source.

APPROVEA person says yesYou decide what may run on its own, and every consequential action is recorded.

It takes the admin off your agents, not the negotiation. More on how Timer holds client data.

05 When an agent leaves

Who keeps the clients when an agent leaves the agency?

The agency does, when the relationship lives in the agency's memory instead of an agent's phone. In Timer every buyer, seller, property, conversation and promise belongs to the agency, and the agent who takes over inherits all of it.

01Nothing lives in one phoneEmails, meetings and connected WhatsApp threads sit on the client's record, where the agency can see them.

02A handover on recordTimer lists the clients, the open deals and the promises still due, and the new agent inherits them. The handover is recorded.

03The client does not noticeThe new agent sees every viewing, offer and promise, so the next call starts where the last one ended.

Read the real estate case study: how a brokerage keeps every client relationship when an agent moves on.

06 Agreements and commissions

Can a real estate agency sign agreements online and track commissions in the same system?

Yes. In Timer the listing agreement, the offer and the reservation go out for e-signature from the deal, the signed copies are filed on the property, and the commission invoice goes out from the same deal when the sale completes.

01Listing agreementSent from your own template for e-signature, and filed on the property the moment the owner signs.

02From offer to deedOffers sit on the deal with their conditions. The steps to the promissory contract and the deed become a checklist with dates and owners.

03Commission and splitThe commission, and how it splits between agents or with a partner agency, sits on the deal beside its payments.

The commission is earned at the deed. In Timer it is invoiced there too, and followed up until it is paid.

07 Owners

How do I keep property owners updated without calling them every week?

Timer drafts each owner's update from the week's viewings, the buyers' feedback and the offers on their property, and the agent sends it after one read.

When a listing has sat for a month and the price talk comes, the agent arrives with every buyer's words on file: who loved the light, who balked at the price. The owner hears evidence, not opinion.

An owner who hears nothing assumes nothing is happening. Every Friday, they hear.

08 Cost

How much does Timer cost for a real estate agency?

A real estate agency runs on Timer Business Essential, from €200 a month for the agency. Billed monthly, with no contract.

Business Essential€200/moStarting price, for the whole agency: agents, the office and the owner on one memory of every buyer, seller and property.

Get started and a person sets up the agency's account with you.

09 Start

How long does it take to switch a real estate agency to Timer?

A real estate agency starts on Timer the day it signs up, because nothing has to move. Connect the mail and calendar your agents already use, and your portals, WhatsApp and files keep working.

01Connect what you useGmail, Outlook or any IMAP mail, Google or Apple Calendar, Google Drive, WhatsApp, Slack and Zoom. Nothing is switched off.

02Keep listing where you listYour portals stay as they are, and their inquiry emails reach Timer through your mail.

03Move work in when it suits youRun the next listing agreement and the next owner update in Timer. The old tools stay until nobody opens them.

Nothing to migrate, nothing to tag, and the memory exports in full. Get started with your agency today.

Answer tonight's inquiries before the office opens.

Connect your agency's mail and calendar today. Every inquiry gets a drafted reply, every promise gets an owner, and every client stays with the agency when an agent moves on.

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